Complete Guide to Conference Room Rentals
Conference rooms don't have to be small, dull, and at the back of an office building. Elevate your training session or product launch with carefully selected meeting spaces on Giggster that guarantee success.
From small rooms in heritage buildings ideal for interviewing candidates to spacious meeting rooms designed with business in mind, we'll help you find a budget-wise meeting room. Whether you want to deliver a presentation to impress clients, host a seminar, or give a lecture, you can access a diverse range of conference rooms equipped with everything you need to get things done.
Browse the app for innovative and exciting, plain or traditional assembly rooms, and book the space that meets all your needs, whether you need it for a few hours or the entire day.
Why Choose Giggster for a Conference Room Space
Need to host a convention, close an important deal, or plan a training session with the team? The location you pick can make all the difference. Giggster has a variety of conference spaces that can turn any boring get-together into a productive session.
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Are you looking for a creative space to host your next workshop? From art galleries and antique studios to rooftop assembly rooms with pools to dip your toes later on, the right location is just a tap away on the app.
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Take your seminar up a notch with a gorgeous rooftop conference room. The panoramic vistas, unlimited coffee, and high-speed internet will surely win people over.
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Are you looking for a spacious setup for a large-scale conference? From versatile warehouses to Gothic churches and industrial lofts, booking a venue with Giggster ensures your business event runs smoothly.
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A conference room is more than chairs and tables. But if that's all you need for formal business meetings, we have just the right meeting room for you. Scroll through convenient convention and summit venues on Giggster and book your spot today.
Incredible Conference Room Venues Start at $18/hour
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Exceptional Variety & Quality: We help you find a variety of rooms for formal and informal get-togethers on the app. From intimate meeting spaces for small group activities to boardrooms with video conference technology, book from 10000 conference rooms on the app starting at just $18/hour.
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Hassle-Free Booking: When searching for that special conference room on Giggster, you won't waste your time. We help you find what you need in a matter of seconds. Whether it's information about the room layout, the Wi-Fi speed, or access to public transport, we assist you in making the right choice.
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24-Hour Free Cancellation Policy: Plans change all the time. We offer flexibility with a 24-hour cancellation policy. You can cancel your meeting room booking for free within 24 hours of confirmation (provided the booking is made at least 48 hours before the event).
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Platform Protections: Ensure the safety of your attendees by choosing Giggster's optional protection packages against damages and liability and book a location like Multifunctional Bright Meeting Room with confidence.
Amazing Events for Conference Locations
From lectures and presentations to brainstorming sessions and life-changing summits, Giggster has 10000 locations to match any event.
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Team-Building Assemblies – Creative Activities. Swap the office for a rooftop banquet hall and encourage teamwork by turning your employees into contestants. Trivia, quizzes, and other activities are sure ways to generate a buzz.
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Christmas Parties – Fun Celebrations. Corporate Christmas get-togethers almost always guarantee a laugh and enjoyable times. Your team deserves to take a breather after a long and busy year, so why not take your party to the next level with a murder mystery party at a mid-century industrial loft? They will surely love it!
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Product Launches – Exciting New Beginnings. Looking for an extraordinary space for your product launch? A sky bar with 360-degree views is sure to deliver a wow factor and ensure a successful launch.
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Training Sessions – Organized Events. It's easy to get distracted when conducting training. Enhance focus by finding a quirky space with essential equipment and keep trainees engaged throughout the entire session. Whether you want a creative studio or a traditional boardroom, the Giggster app has amazing training room rentals.
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Board Meetings – Formal Gatherings. Are you looking for a traditional boardroom for all-day executive meetings or an elegant space that offers both privacy and discretion for conducting business and dining? Giggster offers numerous meeting venues equipped with all the essential amenities for memorable experiences.
Top Features to Look for in a Conference Room Venue
Conference room essentials greatly depend on the purpose of the event. For instance, a video conference requires audiovisual equipment and secure Wi-Fi, while a seminar or a presentation may need projectors and screens. Ensure your assembly space is set up and ready for you.
Determine the accessibility. When searching for the perfect event space on Giggster, make sure it is easily accessible by public transport or has parking for attendees arriving by car. Ideally, your location is conveniently located near dining, shopping, lodging, and attractions, so participants can do their own thing after the convention is over.
What room size will work best? The size of your meeting room depends on the scale of the event. Are you hosting a large conference? A spacious warehouse may be just the place. Are you interviewing new candidates? Search for locations that can perfectly accommodate small get-togethers. Narrow your search on the app to find exactly what you need.
Have the necessary technology. While training sessions and workshops may only require office supplies, coffee, and comfortable seating, corporate events and seminars cannot go without quality AV equipment, high-speed internet, and digital whiteboards, to mention a few. Discuss the amenities and tech tools with the venue—maybe they can provide essential equipment if you ask.
Advantages and Disadvantages of Renting a Conference Room Location
Like all venues, boardrooms and auditoriums have their own pros and cons that can affect your experience.
Advantages
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Unlike office spaces or other work-related venues, assembly rooms have a diverse range of readily available amenities to make your conferences run smoothly.
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Renting a meeting room is a cost-effective solution. You can rent the space for as little as an hour or the entire day and pay a fraction of what you'll have to pay if you set up the place yourself with all the essential equipment.
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Well-designed conference rooms look highly professional. This quality is greatly appreciated by new clients and customers.
Disadvantages
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Some locations may lack the private space for sensitive discussions. Ensure you pick the right conference room to avoid unnecessary drama.
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When renting a boardroom or a lecture room, you are bound by the rules of the building. These can include restrictions on working hours, customization possibilities, catering services, and more.
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If you are looking for a relaxed atmosphere, conference rooms don't always provide that. Either put up partitions to create a smaller space or book a meeting room.
Planning Your Conference Event
Every successful convention starts with meticulous planning. We help you find the perfect spot while you focus on setting up the essential equipment. Use our planning guide to make your summit a success.
Book the Location – If you are planning an important convention, don't wait until the last minute to book the location. Make the booking at least four months in advance to not run out of options.
Seating Arrangement – Comfortable seating is essential for a convention, especially if it's a longish day. Whether it's a classroom style or a theater seating plan, ensure each attendee has a comfortable seat.
Choose Your Tech Tools – Unless you are gathering your team for a collaborative session at your office space using only hard-copy materials, other meetings may require cutting-edge technology. Think interactive whiteboards, presentation tools like high-definition projectors, audio equipment, lighting, and more.
Consider Catering – Take your event to the next level with food to fuel the brain. Most summits and conferences use buffet-style catering, with multiple food, tea, and coffee stations set across the venue.
Saving Money on a Conference Event
Hosting a business meeting or a large-scale corporate event doesn't have to deplete your savings. Use these smart tips to maximize your budget for your next big event.
Determine your budget.
Setting up a successful convention or a summit is not cheap. Determine your budget to know exactly what you are dealing with. Venue rental prices can range from $30 to $300 or more per hour. Don't let hidden costs mess with your budget. Ask the venue about additional charges, such as use of equipment or cleaning fees.
Be flexible on dates.
Whether you want to throw a Christmas party on a budget or inexpensive networking sessions, booking during the off-peak season can give you a better selection of locations that not only tick all the right boxes but are affordable, too. Maximize your budget by booking on weekdays, preferably in the mornings and afternoons.
Get an accurate headcount.
Most corporate functions include food and drinks, which can be the highest expense if you are not careful. Know the number of attendees to avoid overspending. This can be arranged with RSVP invitations at least six weeks prior to the event.
Plan Your Conference Event with Giggster
Giggster makes it easy to find conference room spaces in a variety of price ranges. From secret garden lofts to bright penthouses and small classrooms, we have the best conference halls that not only match your style but fit within your budget, too. Scroll through convention locations, event spaces, and conference rooms to rent on the Giggster app and secure the perfect space for your next big meeting today!
